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Report on Annual Expenditures for Travel, Hospitality and Conferences 2011–2012

As required by the Treasury Board Directive on the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for the Canada School of Public Service for the fiscal year ending March 31, 2012. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are for the most part directly related to supporting departmental mandate(s) and the government's priorities.

In particular, for the Canada School of Public Service, this includes delivering results in accordance with the Treasury Board Policy on Learning, Training and Development, which came into effect on January 1, 2006. The Policy highlights the value of learning and the importance of creating a learning culture within the public service.

The School's strategic outcome and program activities are outlined in the Canada School of Public Service Report on Plans and Priorities 2012-2013. In that context, School employees plan, design and offer learning programs and activities across the country.

Overall expenditures for travel, hospitality and conferences have declined since 2009‑2010, from $4.2 million to $2.2 million in 2011‑2012. A reduction of 47% due to a greater focus by management on improved efficiencies and compliance with the requirements of the Directive to manage expenses to minimize costs and demonstrate value for money.

Total annual expenditures for Travel, Hospitality and Conferences of the Canada School of Public Service are summarized below:

Travel, hospitality and conference expenditures for the fiscal year ending March 31, 2012, in thousands of dollars. The first column contains the expenditure categories. The first three categories are related to travel, followed by a sub-total for the travel expenditures and then two more categories: hospitality and conference fees. Read to the right for the expenditures for the fiscal year ending March 31, 2012, the fiscal year ending March 31, 2011, and the variance between the two fiscal years. The total expenditures are in the last row of the table.">
Expenditure Category Expenditures for
the year ending
March 31, 2012
(a)

(in thousands of dollars)
Expenditures for
the previous year ending
March 31, 2011
(b)

(in thousands of dollars)
Variance
(a – b)

(in thousands of dollars)
Travel – Public Servants 1,291 1,651 -360
Travel – Non-Public Servants 657 938 -281
International Travel by Minister and Minister's Staff 0 0 0
Total Travel 1,948 2,589 -641
Hospitality 243 401 -158
Conference Fees 14 34 -20
TOTAL 2,205 3,024 -819

There are significant variances compared to the previous fiscal year.

TRAVEL:

  1. Public Servants: Compared to fiscal year 2010-2011, departmental travel expenditures by public servants decreased mainly due to:
    • a reduction of the number of employees travelling with cohorts of the Advanced Leadership Program; and
    • Authority Delegation Training and Orientation courses consolidated in one location in the National Capital Region.
  2. Non-Public Servants: Compared to fiscal year 2010-2011, departmental travel expenditures by non-public servants decreased mainly due to:
    • reduction of teaching contractors; and
    • redesign of the Direxion program, which requires less travel.

HOSPITALITY: Compared to fiscal year 2010-2011, departmental hospitality expenditures decreased mainly due to:

  • the decision to stop offering hospitality for the Orientation to the Public Service courses.

CONFERENCE FEES: Compared to fiscal year 2010-2011, departmental conference fees expenditures decreased mainly due to:

  • reductions in the Leadership programs.

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