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Report on Annual Expenditures for Travel, Hospitality and Conferences 2012–2013

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the total annual expenditures for travel, hospitality and conferences for the Canada School of Public Service for the fiscal year ending March 31, 2013. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are for the most part directly related to supporting departmental mandate(s) and the government's priorities.

In particular, for the Canada School of Public Service, this includes delivering results in accordance with the Treasury Board Policy on Learning, Training, and Development which came into effect on January 1, 2006. The Policy highlights the value of learning and the importance of creating a learning culture within the public service.

The School's strategic outcome and programs are outlined in the Canada School of Public Service Report on Plans and Priorities 2013-2014. In that context, School employees plan, design and offer learning programs and activities across the country.

Expenditures for travel, hospitality and conferences have declined since 2009-2010, from $4.2 million to $1.6 million in 2012-2013. This 62% reduction is due to improved efficiencies and compliance with the requirements of the Directive to manage expenses to minimize cost.

Total annual expenditures for Travel, Hospitality and Conferences of the Canada School of Public Service are summarized below:

Travel, hospitality and conference expenditures for the fiscal year ending March 31, 2013, in thousands of dollars. The first column contains the expenditure categories. The first three categories are related to travel, followed by a sub-total for the travel expenditures and then two more categories: hospitality and conference fees. Read to the right for the expenditures for the fiscal year ending March 31, 2013, the fiscal year ending March 31, 2012, and the variance between the two fiscal years. The total expenditures are in the last row of the table.">
Expenditure Category Expenditures for
the year ending
March 31, 2013
(a)
Expenditures for
the previous year ending
March 31, 2012
(b)
Variance
(a – b)
(in thousands of dollars)
Travel – Public Servants 1,227 1,291 (64)
Travel – Non-Public Servants 341 657 (316)
International Travel by Minister and Minister's Staff 0 0 0
Total Travel 1,568 1,948 (380)
Hospitality 51 243 (192)
Conference Fees 7 14 (7)
TOTAL 1,626 2,205 (579)

There are significant variances compared to the previous fiscal year.

TRAVEL:

  1. Public Servants: Compared to fiscal year 2011-2012, departmental travel expenditures by public servants decreased mainly due to:
    • the consolidation of facilities to improve efficiencies and changes to the programs offered by the School.
  2. Non-Public Servants: Compared to fiscal year 2011-2012, departmental travel expenditures by non-public servants decreased mainly due to:
    • a reduction in teaching contractors and changes to the School's programs.

HOSPITALITY: Compared to fiscal year 2011-2012, departmental hospitality expenditures decreased mainly due to:

  • the School's decision to cease offering hospitality in most programs.

CONFERENCE FEES: Compared to fiscal year 2011-2012, departmental conference fees expenditures decreased mainly due to:

  • the streamlining of certain corporate functions.

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