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Quarterly Financial Report: April 1 to June 30, 2017

Management Statement for the Quarter Ended June 30, 2017

Introduction

This quarterly report has been prepared as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Treasury Board. It should be read in conjunction with the Main Estimates and Supplementary Estimates for Fiscal Year 2017 to 2018.

This quarterly report has not been subject to an external audit or review.

The Canada School of Public Service (the School) was created on April 1, 2004, when the legislative provisions of Part IV of the Public Service Modernization Act came into force. The School is a departmental corporation in the Treasury Board portfolio, and its mission is set out in the Canada School of Public Service Act.

The School was created to ensure that employees of the core public service have the competencies and common knowledge required to serve Canadians efficiently and effectively. To achieve this goal, the School offers a core curriculum that focuses on the key skills and knowledge required by a dynamic public service that must constantly adapt to the needs of its stakeholders and Canadians.

The School is the common learning service provider for the core public service. It has a legislative mandate to provide a range of learning activities to build individual and organizational capacity and management excellence within the public service. The School is in a unique position to offer relevant, affordable and quality learning services in both official languages to all public service employees across the country, as well as to functional communities and public service organizations.

The School has a single strategic outcome: "Federal public service employees have the common knowledge, skills and competencies to fulfil their responsibilities in serving Canadians." One program, Learning Services, supports this strategic outcome.

Basis of Presentation

This quarterly report has been prepared by management using expenditure-based accounting. The accompanying Statement of Authorities includes the School's spending authorities granted by Parliament, and those used by the department consistent with the Main Estimates and Supplementary Estimates for Fiscal Year 2017 to 2018. This report has also been guided by a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.

The authority of Parliament is required before money can be spent by the government. Approvals are given through appropriation acts in the form of annually approved limits or through legislation in the form of statutory spending authority for specific purposes.

When Parliament is dissolved for the purposes of a general election, section 30 of the Financial Administration Act authorizes the Governor General, under certain conditions, to issue a special warrant authorizing the government to withdraw funds from the Consolidated Revenue Fund. A special warrant is deemed to be an appropriation for the fiscal year in which it is issued.

The School uses the full accrual method of accounting to prepare and present its annual departmental financial statements, which are part of the departmental results reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.

Highlights of the Quarter Ended June 30, 2017, and Fiscal Year 2017 to 2018 Results to Date

1. Total Authorities for Fiscal Year 2017 to 2018

  • The School has two sources of funding:
    • appropriated funding as voted by Parliament for those activities to be paid from the Consolidated Revenue Fund; and
    • statutory funding authority for the respending of revenue and contributions to the employee benefit plans.
  • Total authorities available in fiscal year 2017 to 2018 amount to $85.5 million. This is $5 million or 5.5% lower than the $90.5 million available in fiscal year 2016 to 2017. The $85.5 million comprises $63.4 million in voted appropriations and $22.1 million in statutory funding..
  • Over a three year period that ended in fiscal year 2016 to 2017, the School underwent a significant transformation and implemented a new funding model that is primarily based on appropriations. At the same time, the School’s appropriations were reduced by over 8%, or $5.8 million, from $69.2 million at the end of the first quarter in 2016 to 2017, to $63.4 million in 2017 to 2018.
  • This decrease in appropriations is partly offset by an increase in statutory funding of $0.8 million: a $0.7 million increase in respendable revenue brought forward from the previous fiscal year, plus a $0.1 million increase in employee benefit plans.
  • The statutory funding authority of $22.1 million for 2017 to 2018 consists of $6.1 million of forecasted respendable revenue, $7.9 million of respendable revenue brought forward from the previous fiscal year under the provisions of section 18(2) of the Canada School of Public Service Act, and $8.1 million for employee benefit plans.

2. Planned Expenditures for Fiscal Year 2017 to 2018

  • The School has planned expenditures of $85.5 million in 2017 to 2018, consisting of $62.8 million for salaries and benefits and $22.7 million for operating and maintenance.

3. Expenditures for the Quarter Ended June 30, 2016

  • Compared to the same period last year, overall expenditures have decreased by $2.6 million through June 30, 2017 ($13.3 million in 2017 to 2018 versus $15.9 million in 2016 to 2017) primarily in professional services.

Risks and Uncertainties

As previously noted, funding from appropriations has declined by over 8% since fiscal year 2016 to 2017. Under the new funding model, which is primarily based on appropriations, funding for the School is mostly fixed. In response to this tighter financial context, the School has adopted a prudent and deliberate financial strategy, grounded in a rigorous budget management process and measures to contain costs. Through this strategy, the School is creating financial flexibility to self-fund investments in its learning platform and curriculum.

Significant Changes in Relation to Operations, Personnel and Programs

During this quarter, the School redesigned its organizational structure, consolidating its operations from three to two branches and delayering its executive levels. This new, simpler organizational structure makes accountabilities clearer and allows the School to be more nimble and responsive to learners.

Approval by Senior Officials

Approved by:
Wilma Vreeswijk
Deputy Minister/President


Elizabeth Tromp
Chief Financial Officer


Ottawa, Canada
August 24, 2017

Statement of Authorities (unaudited)

Statement of authorities for fiscal years 2017 to 2018 and 2016 to 2017 in thousands of dollars. Read down the first column for the authorities and then to the right for the figures for the year ending March 31, 2017, the quarter ended June 30, 2017 for fiscal year 2017 to 2018, the year-to-date used at quarter-end, for the year ending March 31, 2017, the quarter ended June 30, 2016 for fiscal year 2016 to 2017, and the year-to-date used at quarter-end. The last row of the table displays the total authorities.
(In thousands of dollars) Fiscal year 2017 to 2018 Fiscal year 2016 to 2017
Total available for use for the year ending
March 31, 2018
Used during the quarter ending
June 30, 2017
Year to date used at quarter end Total available for use for the year ending
March 31, 2017
Used during the quarter
ending

June 30, 2016
Year to date used at quarter end
Vote 1 – Program expenditures 63,416 11,303 11,303 69,218 13,925 13,925
Budgetary statutory authorities
Contributions to employee benefit plans
8,094 2,024 2,024 7,973 1,993 1,993
Spending of revenues pursuant to subsection 18(2) of the Canada School of Public Service Act
14,005 - - 13,351 - -
TOTAL AUTHORITIES 85,515 13,327 13,327 90,542 15,918 15,918

Departmental budgetary expenditures by Standard Object (unaudited)

Departmental budgetary expenditures by Standard Object for fiscal years 2017 to 2018 and 2016 to 2017 in thousands of dollars. Read down the first column for the list of expenditures and then read to the right for the figures for the year ending March 31, 2018, the quarter ended June 30, 2017, the year-to-date used at quarter-end, the year ending March 31, 2017, the quarter ended June 30, 2016, the year-to-date used at quarter-end. The last row of the table displays the total budgetary expenditures.
(In thousands of dollars) Fiscal year 2017 to 2018 Fiscal year 2016 to 2017
Planned expenditures for the year ending
March 31, 2018
Expended during the quarter ending
June 30, 2017
Year to date used at quarter end Planned expenditures for the year ending
March 31, 2017
Expended during the quarter ending
June 30, 2016
Year to date used at quarter end
Expenditures
Personnel
62,790 11,668 11,668 63,300 12,109 12,109
Transportation and communications
1,821 313 313 2,230 351 351
Information
550 102 102 786 124 124
Professional and special services
15,500 1,034 1,034 16,971 2,705 2,705
Rentals
381 100 100 2,027 395 395
Repair and maintenance
2,000 2 2 2,546 25 25
Utilities, materials and supplies
363 24 24 499 49 49
Acquisition of machinery and equipment
2,075 81 81 2,183 141 141
Transfer payments
- - - - - -
Other subsidies and payments
35 3 3 - 19 19
TOTAL BUDGETARY EXPENDITURES 85,515 13,327 13,327 90,542 15,918 15,918

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